Prosjektsentrum – Independent Project Management and Controlling for SAP and System Integration

Invoicing for changing times

Gone are the days when you could write up invoices in Excel and print and send the envelope to the customer. Today, with scaling SaaS models, traditional companies must refresh the process charts and adjust accounting and controlling systems.

We believe invoice automation, high level process design from a strategic perspective, and system integration can bring new inspiration and progress.

A common view is that invoicing should be efficient, and that’s about it. We can all do better. Our mindset is that invoicing is important for the customer experience. Portals, ecommerce, physical prints or email, they are sometimes a very important customer surface point.

Behind the scenes, we coordinate with outsourcing or near-shore, but what’s important is tuning the processes to strategic objectives and take branding into account.

We apply our methodology independent of ERP systems, we structure our invoicing system thinking around the end-result whether that is a received form or a posting to the General Ledger, controlling verifications or automated bank communication. We support the end-to-end perspective in a lean fashion.

The strategic value of the full perspective

In the phases of ERP programmes, finance is most often first. Second priority is logistics with perhaps some big data and analytics. Last out is Asset Management and Assets Maintenance. This cycle often spans two or three years.

In the meantime, corporate events like merger and acquisitions change the company, markets and new leadership takes the helm. The first cut is phase 3 which requires long term investments and change.

Finance manages. Logistics delivers. Assets and maintenance create industrial value over time.

To get things done, people must communicate. Processes and systems must talk the same language! Defined area ownerships, walking up the map on dependencies and interconnections is how the finance department gets its essential numbers. We have to walk the terrain from orders, GL postings, workorders, purchase requests, invoicing and all the way to maintenance plans. This is how we align strategic objectives with opportunities in the future.

The management requires KPIs that have complicated setup from department to department. Real control requires a systematic analysis and change management in phases that includes the major aspects, from the warehouse for spare parts to the hangar. From the vendor portal to the port for goods receipt. We go through how one works today, analyse the financial reporting and walk the full way trough the value chain to decisions on strategic change.

Contact us today if you have long term projects that connect finance, logistics and larger supply chains both digitally and in the real industrial world.

About Prosjektsentrum

Controlling

We undertake assignments within Financial Controlling and Business Controlling, and we have experience and competence within a variety of finance and ERP-systems. We support your organisation with the budget process, reporting and follow-up on performance and costs. We gladly represent our clients during process renewal and have a positive view on process documentation.

Advisory

We participate in the structured phases of implementation projects and are particularly motivated by joining forces with accounting and controller departments. We are cognisant that these projects often surface on top of the daily running of the enterprise, thus we support departments in project operations and external system implementors. What makes us most proud is to analyse processes end-to-end and connect these to strategic objectives and resources.

Let's discuss your current project portfolio!

Experience with Adobe Interactive and Print Forms for SAP

We have extensive experience with Adobe Forms for Print and Interactive Forms and SAP. We also have a great interest in typography and have built assets for rebranding customer- and business-facing outputs such as invoices, receipts, order confirmations and much more. We combine the unique skillset for retrieving the data from ERP, designing business documents and the set-up of the distribution mechanism either through ecommerce, email or print. We are neither partners of nor represent SAP SE or Adobe Inc. in any way.

Making the world a better place through projects and processes

All corporations have strategies, financial management and projects. The key difference is the number of customers, vendors and complexity. Innovative digital products are launched daily, but often these are not fitting the requirements and the realities of the companies. Our objective is to unite the four key factors: Cost control, project management, strategical planning and process design. They all play on the same team, but on different levels.

Ownership and involvement

It is our experience that process ownership is central to a well-run organisation. We operate at several layers, from leadership to the line and adjusting core finance and ERP systems. We map out the process flow and ownership across profit and cost centres, and we believe this is essential for team-based progress across departments.

Read about how we approach business transformation

Crisis and Challenges

Challenge: Projects grow too large and become unmanageable

The project is strategic, and the enterprise has several parallel critical projects.
Projects, particularly the successful ones, tend to attract other projects and grow in both scope and scale until they are unmanageable.
One solution is to be aware of the forceful incentives and consequently structure the projects with respect to plans and objectives and not necessarily “obvious” efficiency initiatives that too often is to consolidate projects into programmes.

We have worked with a variety of industrial project methodologies, and we address recurring challenges and guide during the road ahead .

Challenge: Accelerating costs are out of control

Your corporation has invested significantly in new modern systems. Despite this, the large costs have not been transformed away.
We start with an analysis of activities, processes and plans.
We cannot estimate a cost and price on all of these moving parts, however we apply common sense and a logical process mindset. Frequently, the clarity of the processes is a catalyst for further discussions and initiatives.

We have experience with financial management and controlling. Our approach is to balance results and costs in the project management.

Challenge: Manual work does not disappear

You automate, outsource and buy new cloud technologies. However, the manual work and with it the concerns do not disappear.
This challenge is very complex, and there are many answers.
In essence, the automated or outsourced processes are as complicated or more complicated than the original tasks.
The automated system may also make the same number of errors or more than before.
A structured approach with business cases and testing can be worth the effort.

We arrange workshops in most process areas. In practice, we map the current workflows and plan to orchestrate and coordinate new solutions and relevant changes that align with objectives and strategic intent.

We enable your digital business processes to flow